PTO Executive Board Officer and Committee Chair Descriptions

The PTO Executive Board is comprised of elected officers, committee chairs, and school representatives who work together to support our students, families, faculty, and school community. The Executive Board meets on the second Friday of each month, with some exceptions, to conduct PTO business. In addition, four evening PTO meetings are held throughout the school year and are open to all parents.

Executive Board Positions & Responsibilities
  • Co-Presidents – The Co-Presidents preside over all PTO and Executive Board meetings and serve as ex-officio members of all committees. They provide general leadership and supervision of PTO activities and may delegate specific responsibilities to other officers as appropriate. The Co-Presidents also represent the PTO on the UPTC, Council of Presidents, and SDMC.
  • Executive Vice President – The Executive Vice President assists the Co-Presidents with PTO leadership and activities and acts on their behalf when they are unavailable.
  • Treasurer – The Treasurer oversees the collection and disbursement of PTO funds and maintains accurate financial records. The Treasurer regularly reports the financial condition of the PTO to the Executive Board and general membership.
  • Recording Secretary – The Recording Secretary records and maintains the minutes of all Executive Board meetings and makes them available in a timely manner. The Secretary also serves as custodian of the PTO's official records.
  • VP of Communications – The VP of Communications oversees PTO communications and helps ensure that families receive timely information about meetings, programs, and events. Responsibilities include creating flyers and promotional materials, updating and maintaining the PTO website, and preparing announcements for Parent Square. The VP also shares important announcements and reminders through WhatsApp and WeChat.
  • VP Hospitality – The VP of Hospitality coordinates refreshments and hospitality for PTO meetings, functions, staff appreciation activities, and other PTO-sponsored events.
  • VP of Outreach / PTO Meeting Coordinator – The VP of Outreach promotes
    connections between families, the PTO, and the school community by researching and
    coordinating welcome activities and other programs that strengthen the home-school
    connection.
  • BOE Delegate –  The BOE Delegate attends Board of Education meetings and reports relevant developments to the Executive Board. This position requires evening meeting attendance.
  • VP of Membership –  The VP of Membership maintains family and student membership information and oversees the collection and tracking of PTO dues.
  • Shared Decision Representative– The Shared Decision Representative serves as the PTO's representative in the school's Shared Decision process. This position attends scheduled daytime meetings and reports relevant information to the Executive Board.
  • UPTC/ Committee Delegate – The UPTC / Committee Delegate attends UPTC meetings and reports relevant developments to the Executive Board. The Delegate also represents the PTO at designated committee meetings during the school year.
  • SEPTA Delegate – The SEPTA Delegate serves as a liaison between SEPTA, the PTO Executive Board, and the general PTO membership. The Delegate shares relevant programs, information, and updates with the PTO community.
  • Senior BBQ Coordinator – The Senior BBQ Coordinator leads the planning and organization of the annual Senior Year-End BBQ, including event logistics, fundraising, volunteers, and related activities.
  • VP of Fundraising –  The VP of Fundraising plans and coordinates PTO fundraisers each school year. The VP identifies fundraising opportunities and works with the Executive Board to implement approved programs, such as See's Candies, restaurant partnerships, and other
    community-based fundraisers.
  • PTO Volunteer Program Coordinators (Champions of Service) – The Champions of Service Coordinators oversee the PTO's student volunteer program and help connect students with meaningful school and community service opportunities. The Coordinators recruit and organize student volunteers, record attendance, track participation at service events, and serve as liaisons with community organizations. They also prepare PTO service-recognition letters for students upon completion of each service event.